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Experience the Cost-Effective Convenience of Notary Public Services through Remote Online Notary Services
Lean More About Remote Online Notariztion as an Alternative
American Institute in Florida
Remote Online Notarization (RON) for U.S. Consulates & Embassies
Secure U.S. Notarization — Anywhere in the World
When you are stationed overseas or supporting U.S. government operations abroad, accessing a U.S.-based notary can be difficult, time-consuming, or impossible. Remote Online Notarization (RON) solves that problem by allowing a commissioned U.S. notary to notarize documents online using secure audio-video technology — no embassy visit or travel required.
Rey Ethan Mobile Notary is based in Florida, one of the leading states for Remote Online Notarization, and provides compliant RON services for individuals, families, and professionals located anywhere in the world.
What Is Remote Online Notarization (RON)?
Remote Online Notarization (RON) is a legal process in which a U.S. notary public notarizes a document remotely via encrypted, real-time audio-video communication. The signer and notary do not need to be in the exact physical location.
Instead of meeting in person, the notarization is completed online with:
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Identity verification
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Live audio-video interaction
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Electronic signatures and seals
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A recorded notarization session
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A secure electronic notary journal
The result is a legally notarized document under U.S. state law.
How Remote Online Notarization Works (Step-by-Step)
1. Document Preparation
The document is uploaded electronically prior to the session. This may include:
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Powers of Attorney
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Estate or trust-related documents
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Affidavits
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Government or administrative forms
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Business or family-related documents
2. Identity Verification
Before notarization begins, the signer’s identity must be verified using approved methods under state law.
3. Live Audio-Video Session
The signer and the Florida notary meet through a secure, encrypted audio-video platform. The notary:
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Confirms identity
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Ensure the signer is acting willingly
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Reviews the document
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Witnesses the signing in real time
4. Electronic Notarization
The notary applies:
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An electronic notarial certificate
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A digital notary signature
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A tamper-evident electronic seal
5. Recording & Recordkeeping
The notarization session is recorded and stored, and an electronic notary journal entry is created and retained according to Florida law.
Identity Verification Explained: KBA vs. Biometrics
Knowledge-Based Authentication (KBA)
KBA verifies identity by asking a series of personal history questions generated from public and private databases.
Requirements:
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Valid government-issued photo ID
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Ability to answer time-sensitive identity questions
Important Note:
KBA relies on data history and may not be ideal for individuals with limited U.S. credit or residency history.
Biometric Identity Verification
Biometric verification uses facial recognition and liveness detection to verify the signer's identity against their government-issued ID.
Requirements:
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Government-issued photo ID (passport or driver’s license)
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A device with a camera and internet access
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Completion of a short biometric capture (live selfie or video)
Why Biometrics Matter:
Biometric identity proofing is considered more secure and fraud-resistant than KBA.
Florida’s Advantage for Remote Online Notarization
Not all U.S. states permit biometric identity verification for RON.
Florida is one of the states that does.
Florida-authorized Remote Online Notaries may:
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Use approved biometric identity verification
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Conduct live audio-video notarizations
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Maintain required electronic journals
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Record and securely retain notarization sessions
Because Rey Ethan Mobile Notary is based in Florida, our RON services can include:
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Biometric identity verification (when appropriate)
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Audio-video recording
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Secure digital record retention
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Full compliance with Florida RON statutes
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Remote Online Notarization is governed by state law, not federal law.
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Florida law authorizes and regulates RON under Chapter 117, Florida Statutes.
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Even if a signer’s home state lacks RON laws, documents notarized under Florida RON law may still be legally valid.
However:
Acceptance is determined by the receiving institution, not the notary.
Important: Always Confirm Acceptance
Before using RON, signers should confirm acceptance with the organization that will receive the document.
Some institutions that may have restrictions include:
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Banks and mortgage lenders
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Title companies
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Courts and clerks of court
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Certain federal agencies
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Foreign government offices or registries
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Some universities or credential evaluators
U.S. embassies and consulates generally require in-person appearances for consular notarizations and do not provide remote notary services. RON is often used as an alternative when accepted by the receiving party.
RON & International Use (Apostilles and Foreign Acceptance)
Many Remote Online Notarized documents can later be submitted for:
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Authentication by a Secretary of State
Acceptance depends on:
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The country receiving the document
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The foreign authority's requirements
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Whether additional legalization or translation is needed
Rey Ethan Mobile Notary can assist with apostille coordination and guidance.
Why RON Is Ideal for Consulate & Embassy Personnel and Families
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No travel to a U.S. notary required
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Faster document turnaround
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Secure, recorded notarization process
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Ideal for overseas postings and temporary assignments
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Reduced dependency on embassy appointment availability
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Works across time zones
RON is especially helpful for:
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Military and diplomatic families
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Urgent legal or administrative documents
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Business or property matters in the U.S.
What You'll Need for a RON Appointment
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A valid government-issued photo ID
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A computer, tablet, or smartphone with a camera and microphone
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A stable internet connection
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The document to be notarized
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Confirmation from the receiving institution that RON is acceptable
Remote Online Notarization with Rey Ethan Mobile Notary
Rey Ethan Mobile Notary is a Florida-based mobile and online notary service providing professional, compliant RON services for U.S. and international clients.
We specialize in:
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Remote Online Notarization (RON)
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Estate and trust-related documents
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Apostille assistance
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International and overseas notarization needs
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Doucment Translation
Ready to Get Started?
If you are stationed overseas or supporting U.S. operations abroad and need a Florida-authorized Remote Online Notary, contact Rey Ethan Mobile Notary today.
Visit ReyEthanMNS.com or request an appointment to discuss your document and acceptance requirements before notarization.